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**REVISED MEETING SCHEDULE FOR 2024**
PINE VILLAGE
MEETING SCHEDULE 2024
*Subject to Change*
• April 21, 2024 – 9 a.m., Sunday
• May 18, 2024 – 9 a.m., Saturday
• June 9, 2024 – 9 a.m., Sunday
• July 20, 2024 – Saturday – Annual Owner Meeting TIME tbd
• August 11, 2024 – 9 a.m., Sunday
• September 14, 2024 – 9 a.m., Saturday
• October 13, 2024 – 9 a.m., Sunday
Meetings are held in the Adult Lounge at 100 Tall Timbers Road, Sussex, NJ 07641 unless otherwise announced.
All meeting dates are subject to change.
PINE VILLAGE
MEETING SCHEDULE 2024
*Subject to Change*
• April 21, 2024 – 9 a.m., Sunday
• May 18, 2024 – 9 a.m., Saturday
• June 9, 2024 – 10 a.m., Sunday
• July 20, 2024 – Saturday – Annual Owner Meeting
• August 11, 2024 – 9 a.m., Sunday
• September 14, 2024 – 9 a.m., Saturday
• October 13, 2024 – 9 a.m.
posted October 20, 2023
TTPOA Board MEETING REMINDER:
There will be a TTPOA Board Meeting on Sunday, October 22 at 10 a.m. in the Adult Lounge. All owners are welcome to attend.
Entrance Intercom System Directions:
Intercom
The new visitor intercom call system is now in affect at the front gate for the off-season. Your visitor must call you using the new intercom at the Owner’s Gate (not the Visitor’s Gate). You will be able to open the gate from your phone by pressing 00*. If your visitor calls you from their cell phone, you will not be able to open the gate from your phone.
Please make sure the office has your current phone number.
Visitor instructions:
• Tap screen to activate.
• Tap on CONTACTS
• Scroll to the Village you are visiting and tap it
• Scroll to the site number and tap it.
• This will call the site owner. Site owner answers.
• To allow access, the site owner presses 00* on their phone to open the gate.
RE: 2024 Pine Budget
Pine Village Owners.
The Pine Board worked on 2024 budget as seen below.
The Pine Village fee will remain at $175 per site. If you need any clarification on any item listed please reach out to me or any other PINE board member and adjustments can be made if needed. I will continue to send the monthly PINE bank statements for owners review.
Thanks.
Steve Kouroupos
PINE 20
Treasurer
2024 Pine Budget
Electric $0.00
Insurance $2600
Office Supplies $30
Maintenance-misc. $1400
Postage $100
NJ Annual Report $40
Village Party $500
Condolence $50
Pine Donation (TT Raffle) $50
5% for Reserves $253
Total $5023.00
TOTAL $5023 BUDGETED for expenses
29x$175 =$5075 collected
Our budget is $52 under our collected fees. Due to the fact that cutting down hazardous trees on PINE common are going to be an issue now and in the
future. We are receiving from TTPOA $2155 for back village fees from the PINE 10 sale and TTPOA will pay PINES electric usage for septic That will help keep our village fees the same and have a cushion for any future PINE expenses. I suggest we put that money in PINES savings account until we need that for unforeseen circumstances.
Thanks
Please reach out to me for any questions needed to be answered.
Steve
PINE 20
MEETING NOTICE
There will be a Pine Village Board of Directors meeting on Saturday, October 14th at 9 a.m. in the Adult Lounge.
PLEASE NOTE: The Pine Village Board Meeting on Saturday, August 19th at 9 a.m. has been moved to the small meeting room between the ladies bathroom and the gym. Hope to see you there.
MEETING NOTICE:
There will be a TTPOA Board of Directors Meeting on Sunday, August 20th at 10 a.m. in the Adult Lounge. All owners are welcome to attend.
MEETING NOTICE:
There will be a Pine Village Board Meeting on Saturday, August 19th at 9 a.m. in the Adult Lounge. All Pine owners are welcome and encouraged to attend.
THE MOUNTAIN POOL WILL BE OPEN UNTIL 11 P.M. ON SATURDAYS FOR THE REST OF THE SEASON, WEATHER PERMITTING.
There is a Tall Timbers Board Meeting on Sunday, July 23, 2023 at 10 a.m. in the Adult Lounge. All owners are welcome to attend.
MEETING NOTICE
TALL TIMBERS PROPERTY OWNERS ASSOCIATION
ANNUAL OWNER MEETING
Date: SATURDAY, JULY 1, 2023
Time: FOLLOWING 4TH OF JULY CELEBRATION PARADE – APPROXIMATELY 12 NOON
Location: 100 TALL TIMBERS ROAD, SUSSEX, NJ 07461, BEAR CAVE DECK
AGENDA
CALL TO ORDER
FLAG RAISING
PLEDGE OF ALLEGIANCE
MOMENT OF SILENCE
ROLL CALL
PRESIDENT’S ANNUAL REPORT
FINANCIAL REPORT
PATRIOTIC SING-ALONG
GOOD AND WELFARE
VETERAN GROUP PHOTO
ADJOURNMENT
TALL TIMBERS PROPERTY OWNERS ASSOCIATION
ORGANIZATIONAL MEETING (OFFICER ELECTION)
Date: SATURDAY, JULY 1, 2023
Time: IMMEDIATELY FOLLOWING THE ANNUAL OWNER MEETING
Location: 100 TALL TIMBERS ROAD, SUSSEX, NJ 07461
CALL TO ORDER
ROLL CALL
FINAL ROUND OF NOMINATIONS
ELECTION
ADJOURNMENT
ANNUAL OWNER MEETING REMINDER:
PLEASE JOIN YOUR FELLOW OWNERS ON THIS SATURDAY, JUNE 17 AT 11:00 A.M. IN THE ADULT LOUNGE. LUNCH WILL BE SERVED.
MEETING REMINDER: SATURDAY, JUNE 17, 2023 AT 11:00 A.M.
ANNUAL OWNER MEETING, BIENNIAL ELECTION. LUNCH WILL BE SERVED. PLEASE JOIN US.
Pine Section Condominium, Inc. (Pine Village)
Meeting Notice & Agenda
ANNUAL OWNER MEETING & BIENNIAL ELECTION
Date: SATURDAY, JUNE 17, 2023
Time: 11 A.M.
Location: 100 TALL TIMBERS ROAD, ADULT LOUNGE, SUSSEX, NJ 07461
Salute to Flag
Moment of Silence
Roll Call
Approval of Meeting Minutes from May 7, 2023
Treasurer’s Report
President’s Report
Rep Report
Old Business
• Pine Beautification Committee
• General Village Campsite Maintenance/Other Village Issues
• Village Bylaw Review
New Business
• Election for 5 Village Directors, 1 Village Representative, 1 Alternate Village Representative – in person voting, tallying of absentee ballots.
Good and Welfare
Adjourn
Pine Section Condominium, Inc. (Pine Village)
Meeting Notice & Agenda
ORGANIZATIONAL MEETING
Date: SATURDAY, JUNE 17, 2023
Time: 12 P.M. OR Immediately After the Annual Owner Meeting
Location: 100 TALL TIMBERS ROAD, ADULT LOUNGE, SUSSEX, NJ 07461
Roll Call
New Business
• Organizational meeting to vote for Village Officer Positions of:
President
Vice President
Treasurer
Secretary
• Adjourn
OWNERS WHO ARE PLANNING TO RENT OUT THEIR CAMPSITES:
May 21, 2023
There is an updated Site Owner Rental Application Form, and updated Rental Policies and Procedures. If you are planning to rent out your site, please request a copy of the updated documents from the office or from the village board. Thank you!
Thank You
TTPOA Meeting Reminder:
There is a TT board meeting on Sunday, May 21st at 10 a.m. in the Adult Lounge. All owners are welcome to attend and can sign up to speak if they wish during Good and Welfare.
PINE FINAL MEETING MINUTES FROM APRIL 15, 2023 BOARD OF DIRECTOR MEETING:
Pine Section Condominium, Inc. (Pine Village)
Board of Director Meeting
Date: Saturday, April 15, 2023 Time: 9 a.m.
Location: 100 Tall Timbers Road, Sussex, NJ, Adult Lounge
Final Meeting Minutes
Pete Virga, President, opened the meeting at 9:00 a.m. and led the group in the Pledge of Allegiance followed by a Moment of Silence.
Roll Call – Pete Virga, President, Steve Kouroupos, Treasurer & Alternate Rep, Vickie Tuite, VP & Representative, Donna Virga, Director
Approval of Meeting Minutes – The meeting minutes from October 15, 2022, were accepted as written.
Treasurer’s Report – Steve said the statement hadn’t come in yet via the mail. He will look into signing up to receive statements via email.
President’s Report – No President’s meeting yet this year.
Rep Report – Vickie went over the Rep Report from the February TT meeting and took questions. This is the same report that was emailed out to all owners.
Old Business
• Pine Beautification Committee – Pete and Donna will take out the planters from the shed and buy new flowers for 2023 with money from Pine that is in the budget.
• General Village Campsite Maintenance/Other Village Issues – Steve did a major clean up behind site 3 as a courtesy – there was a lot of overgrowth with poison ivy extending to neighboring site and towards the septic field. Donna and Vickie cleaned out and organized the Pine shed after the October meeting, there were a lot of items that were wet and moldy and had to be discarded – the back wall/floor area of the shed seemed wet. The shed is now organized and clean with all items accessible.
• Village Bylaw Review – We will look for a local attorney that can assist Pine with amending the bylaws to allow others to fill in if the Village Rep and Alternate are not available for a meeting where a vote will take place. Pete stepped in to represent Pine at a TT meeting last year and was unable to vote. Update Pine bylaws to allow emailing of all documents if an owner provides permission. Pine owners should be polled to find out how they feel about short term and long term renting of campsites in Pine.
• Open Pine Village Director position – No one has stepped forward.
• Review of Pine proposed plan for Upper Pine traffic control and safety – Vickie will bring up at TT meeting about permanent speed bumps in upper Pine to slow vehicles. Discussed Pine installing some No Parking signs on common areas in upper Pine because last year it was a big problem with people parking on the grass and other areas where no parking is permitted. Is a mirror needed by the (blind) curve close to Pine 7?
• Catch & Release Fishing Signs – Pete advised that TT had installed some near the lake.
New Business
• 2023 Election Procedures – It was unanimously voted to open Pine nominations. An emailed and mailed notice will be sent out to Pine owners asking for nominations for all 5 Director positions, Representative and Alternate Representative.
• Good and Welfare – none
Adjourn – All in favor at 12 p.m.
MEETING NOTICE:
There is a Pine Village Board Meeting on Sunday, May 7, 2023 at 9 a.m. in the Adult Lounge by the main bathhouse.
REQUEST FOR NOMINATIONS TO THE PINE VILLAGE BOARD OF DIRECTORS – Sent via Email and Regular Mail
Dear Pine Village Owners:
This is an election year for our Village. The next group of elected Pine Directors, Village Representative, and Alternate Village Representative will serve for a period of 2 years.
We will be nominating for five (5) directors, Village Representative (1), and Village Alternate Representative (1).
Any site owner “In Good Standing” can be nominated.
You can nominate yourself or someone else.
You may nominate by responding to this email (pinevillagebod@gmail.com) or by mail addressed to Pine Village, c/o TTPOA, 100 Tall Timbers Road, Sussex, NJ 07461. Please make sure you identify the position(s) that you are interested in nominating.
NOMINATIONS WILL CLOSE AT THE END OF THE DAY ON FRIDAY, MAY 5, 2023
At the Pine Board Meeting on Sunday, May 7th at 9 a.m., the nominees will be announced and soon after the meeting an email will be sent out to all owners notifying them of the nominees.
Per the NJ Radburn Act (P.L.2017, CHAPTER 106, approved July 13, 2017 Senate, No. 2492), you have the right to review each candidate’s qualifications.
After nominations have closed, each site owner will be mailed a list of the nominees, a Proxy, and an Absentee Ballot.
Voting can be done by Absentee Ballot, by completing a Proxy for someone to vote on your behalf, or in person at the Pine Annual Owner Meeting on Saturday, June 17, 2023 at 11 a.m.
Thank you
Pine Board of Directors
ACCEPTED MEETING MINUTES FROM OCTOBER 15, 2022 PINE BOARD MEETING
Pine Section Condominium, Inc. (Pine Village)
Board of Director Meeting
Date: Saturday, October 15, 2022
Time: 10 a.m.
Location: 100 Tall Timbers Road, Sussex, NJ, Adult Lounge
Meeting Minutes
President Pete Virga opened the meeting at 10:10 a.m. followed by the Pledge of Allegiance and a moment of silence.
Roll Call: President Pete Virga, VP & Rep Vickie Tuite, Treasurer Steve Kouroupos
Approval of Meeting Minutes – Minutes from the September meeting were reviewed and accepted.
Treasurer’s Report – Steve went over the bank statements and took questions.
President’s Report – Pete provided updates on things happening in TT.
Rep Report – Vickie went over the Rep Report which was previously sent out via email to all owners and she took questions.
Old Business
• Pine Beautification Committee – The planters looked very nice all season and we only lost a few plants. The planters will be taken into the Pine shed for storage over the winter season. The Pine shed is in disarray and needs
to be cleaned out and organized.
• General Village Campsite Maintenance/Other Village Issues – The village looks good overall with only a few sites that have tall weeds, grass, etc. There is an issue with poison ivy and other overgrowth on a site which needs
to be cut back for the safety of the neighboring site. The directors will walk over and look at the site after the meeting.
• Village Bylaw Review – Discussion about Pine updating the bylaws so that a village director can stand in and
vote at a TTPOA Board Meeting if the Rep and Alternate Rep are not available. This is how it is done in other villages and would require a bylaw amendment.
• Open Pine Village Director position – no interest from owners despite repeated requests. Pine really needs an
owner to assume the role of Secretary.
• Review of Pine proposed plan for Upper Pine traffic control and safety – Discussed how to make upper Pine safer. Directors will walk around after the meeting and look at the area to see what can be done.
• Catch & Release Fishing Signs – Discussion about making or purchasing some signs to put on Pine property.
New Business
• 2023 Election Procedures – 2023 is an election year for Pine. Will have to review Radburn law to ensure compliance with election.
Good and Welfare – None
Adjournment – All in favor at 12 p.m.
Meeting Dates 2023
Pine Village
Saturday, April 15: 9 a.m.
Sunday, May 7: 9 a.m.
Saturday, June 17 *: 11 a.m., Annual Owner Meeting & Director Election
Sunday, July 16: 9 a.m.
Saturday, August 19: 9 a.m.
Sunday, September 17: 9 a.m.
Saturday, October 14: 9 a.m.
WELCOME TO THE 2023 SEASON!
Pine Board of Directors Meeting on Saturday, April 15, 2023 at 9 a.m.
Emails to the Pine Board can be sent to: pinevillagebod@gmail.com